Employee Timesheet
An employee timesheet records hours actually worked so payroll can pay them. It is not an estimate of a future week. Non-exempt workers should record start, end, and unpaid breaks. Round only the way the handbook says. Both the employee and the supervisor sign. If you worked time that was not approved, write it anyway. Failing to record hours can be worse than an argument about approval. This sheet does not decide whether overtime is owed. The law and the actual hours do.
For an employee and the supervisor who approves payroll. When: at the end of each pay period, from daily notes.
Naming a state changes the note on the page. It does not add that state's required clauses, fees, or font rules. Papero does not invent statutes.
5 lines are still blank. You can still print. Write "not applicable" on a line that does not apply.
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Preview. This is the page that prints.
Employee Timesheet
Who
Hours
| Day | Date | Start | End | Break | Hours |
|---|---|---|---|---|---|
Signature
Employee signature
Supervisor signature
Date
Why this form exists, and what it will not do
Employee Timesheet is for an employee and the supervisor who approves payroll. The moment to use it: at the end of each pay period, from daily notes. It sits in the Employment group on Papero. Applications, time records, leave requests, and letters a private employer can read.
Fill it in this browser. Papero does not create an account, does not upload the answers, and does not keep a copy after you close the tab. When the preview looks right, print it or download a PDF. The PDF is built on your device. A blank download leaves the lines empty so someone else can fill them by hand.
Work through the page in order. The Who section asks for Employee, Department or employee ID, Pay period. The Hours section asks for Daily hours, Notes.
Employee. Name. Department or employee ID. So payroll files the right person. Pay period. Start and end dates.
Daily hours is a table with 7 rows and columns for Day, Date, Start, End, Break, Hours. Actual times. Notes. A missed punch or extra time.
People send this back, or refuse it, for ordinary reasons. A whole week is identical, including breaks that did not happen. The employee does not sign. Off-clock work is omitted. Read the finished page once as if you were the person receiving it. If a line would make you call back, fill that line.
Sign on the Employee signature and Supervisor signature and Date line. A typed name in the signature spot is weaker than ink on a printed page. Date it the day you sign, not the day you hope the other person signs.
What this page cannot do: This is not an I-9, a W-4, a W-9, or a state new-hire form. Those come from the employer and from the agency. Private employment is generally at-will, with a well-known limit in Montana for employees past probation. A letter here does not create a job, end a job, or set the deadline for a final paycheck. That deadline is state law. Papero is not a law firm, not a government agency, and not the office that will accept or reject the paper.
State note for your state. Employee Timesheet does not contain your state's required clauses, font size, language, or filing fee. Counties and cities inside your state sometimes add their own rule on top of the state. Before you rely on this for a lease, a school, a court, a bank, or an agency, compare it with the form that office publishes. If the office has no form, this template is a clear record of what you wrote and what you signed on this date.
After you print, use dark ink. Write "not applicable" on a line that does not apply, so a clerk does not treat a blank as a missing fact. Initial a correction beside the line. Do not cover a dollar amount with correction fluid. Each person who has a signature line signs their own name. One person cannot sign for another unless a statutory power of attorney, on the form that office accepts, already says so. Give the other party a copy the same day. On your copy, note the date and whether you handed it over, mailed it, or uploaded it to their portal. Attach copies of supporting papers, not your only original, unless the office demanded the original. Do not attach a Social Security card, a passport image, or a bank statement unless the recipient told you to, and then only in person or through their secure portal. Email is a common way those images are stolen. If the recipient is a government office, stop and use the form on that office's own site. Papero does not transmit this page, does not notarize it, and does not store it.
Keep a copy. Give the other party a copy. If you later change a fact, fill the form again and date the new copy. Do not scribble a second story into the margin of a page someone already signed. Write the date you handed it over, and how, on your own copy.
Before you rely on it
- A whole week is identical, including breaks that did not happen.
- The employee does not sign.
- Off-clock work is omitted.
This is not an I-9, a W-4, a W-9, or a state new-hire form. Those come from the employer and from the agency. Private employment is generally at-will, with a well-known limit in Montana for employees past probation. A letter here does not create a job, end a job, or set the deadline for a final paycheck. That deadline is state law.
How to fill and print it
- Fill the lines. Type into the Employee Timesheet in this browser. Write "not applicable" on a line that does not apply. What you type stays in this tab and is not uploaded.
- Check the preview. The boxed preview is the page that prints. Read it once as the person who will receive the paper.
- Print or download. Use Print, or download a filled PDF or a blank PDF. The file is built on your device.
More Employment forms
Questions
What is a Employee Timesheet used for?
An employee timesheet records hours actually worked so payroll can pay them.
Who should use this Employee Timesheet?
It is for an employee and the supervisor who approves payroll. Use it when at the end of each pay period, from daily notes.
Does this Employee Timesheet need a notary?
No. This Employee Timesheet has no notary block. Sign the Employee signature, Supervisor signature, Date line in ink on the printed page if you are handing it to someone.
Will a Employee Timesheet from Papero be accepted?
A whole week is identical, including breaks that did not happen. This is not an I-9, a W-4, a W-9, or a state new-hire form. Those come from the employer and from the agency. Private employment is generally at-will, with a well-known limit in Montana for employees past probation. A letter here does not create a job, end a job, or set the deadline for a final paycheck. That deadline is state law.
What gets a Employee Timesheet sent back?
A whole week is identical, including breaks that did not happen. The employee does not sign. Off-clock work is omitted.