Vacation Request
A vacation request is a time-off request limited to paid or planned vacation. Supervisors use it to staff a week. It is approved only when they sign. Put the dates you will be gone, not the dates you wish you could be gone. If the handbook requires a number of days of notice, meet it. This page does not create vacation you have not earned.
For an employee requesting vacation. When: before the notice deadline in the handbook.
Naming a state changes the note on the page. It does not add that state's required clauses, fees, or font rules. Papero does not invent statutes.
7 lines are still blank. You can still print. Write "not applicable" on a line that does not apply.
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Preview. This is the page that prints.
Vacation Request
Employee
Dates
Signature
Employee signature
Supervisor signature
Date
Why this form exists, and what it will not do
Vacation Request is for an employee requesting vacation. The moment to use it: before the notice deadline in the handbook. It sits in the Employment group on Papero. Applications, time records, leave requests, and letters a private employer can read.
Fill it in this browser. Papero does not create an account, does not upload the answers, and does not keep a copy after you close the tab. When the preview looks right, print it or download a PDF. The PDF is built on your device. A blank download leaves the lines empty so someone else can fill them by hand.
Work through the page in order. The Employee section asks for Name, Manager. The Dates section asks for First vacation day, Last vacation day, Total days requested, Vacation balance if you know it, Notes.
Name. Your name. Manager. Who must approve. First vacation day. Start. Last vacation day. End.
Total days requested. Count only the days the handbook counts. Vacation balance if you know it. Or "ask payroll." A request larger than the balance is sent back. Notes. Coverage, or "none."
People send this back, or refuse it, for ordinary reasons. The balance of vacation days is smaller than the request. The dates include a holiday the handbook treats differently. No supervisor line is signed. Read the finished page once as if you were the person receiving it. If a line would make you call back, fill that line.
Sign on the Employee signature and Supervisor signature and Date line. A typed name in the signature spot is weaker than ink on a printed page. Date it the day you sign, not the day you hope the other person signs.
What this page cannot do: This is not an I-9, a W-4, a W-9, or a state new-hire form. Those come from the employer and from the agency. Private employment is generally at-will, with a well-known limit in Montana for employees past probation. A letter here does not create a job, end a job, or set the deadline for a final paycheck. That deadline is state law. Papero is not a law firm, not a government agency, and not the office that will accept or reject the paper.
State note for your state. Vacation Request does not contain your state's required clauses, font size, language, or filing fee. Counties and cities inside your state sometimes add their own rule on top of the state. Before you rely on this for a lease, a school, a court, a bank, or an agency, compare it with the form that office publishes. If the office has no form, this template is a clear record of what you wrote and what you signed on this date.
After you print, use dark ink. Write "not applicable" on a line that does not apply, so a clerk does not treat a blank as a missing fact. Initial a correction beside the line. Do not cover a dollar amount with correction fluid. Each person who has a signature line signs their own name. One person cannot sign for another unless a statutory power of attorney, on the form that office accepts, already says so. Give the other party a copy the same day. On your copy, note the date and whether you handed it over, mailed it, or uploaded it to their portal. Attach copies of supporting papers, not your only original, unless the office demanded the original. Do not attach a Social Security card, a passport image, or a bank statement unless the recipient told you to, and then only in person or through their secure portal. Email is a common way those images are stolen. If the recipient is a government office, stop and use the form on that office's own site. Papero does not transmit this page, does not notarize it, and does not store it.
Keep a copy. Give the other party a copy. If you later change a fact, fill the form again and date the new copy. Do not scribble a second story into the margin of a page someone already signed. Write the date you handed it over, and how, on your own copy.
Before you rely on it
- The balance of vacation days is smaller than the request.
- The dates include a holiday the handbook treats differently.
- No supervisor line is signed.
This is not an I-9, a W-4, a W-9, or a state new-hire form. Those come from the employer and from the agency. Private employment is generally at-will, with a well-known limit in Montana for employees past probation. A letter here does not create a job, end a job, or set the deadline for a final paycheck. That deadline is state law.
How to fill and print it
- Fill the lines. Type into the Vacation Request in this browser. Write "not applicable" on a line that does not apply. What you type stays in this tab and is not uploaded.
- Check the preview. The boxed preview is the page that prints. Read it once as the person who will receive the paper.
- Print or download. Use Print, or download a filled PDF or a blank PDF. The file is built on your device.
More Employment forms
Questions
What is a Vacation Request used for?
A vacation request is a time-off request limited to paid or planned vacation.
Who should use this Vacation Request?
It is for an employee requesting vacation. Use it when before the notice deadline in the handbook.
Does this Vacation Request need a notary?
No. This Vacation Request has no notary block. Sign the Employee signature, Supervisor signature, Date line in ink on the printed page if you are handing it to someone.
Will a Vacation Request from Papero be accepted?
The balance of vacation days is smaller than the request. This is not an I-9, a W-4, a W-9, or a state new-hire form. Those come from the employer and from the agency. Private employment is generally at-will, with a well-known limit in Montana for employees past probation. A letter here does not create a job, end a job, or set the deadline for a final paycheck. That deadline is state law.
What gets a Vacation Request sent back?
The balance of vacation days is smaller than the request. The dates include a holiday the handbook treats differently. No supervisor line is signed.