Move-Out Inspection
A move-out inspection compares the unit with the move-in notes and lists damage beyond ordinary wear. It is not the final deposit accounting if your state requires a separate itemized letter within a set number of days. Do that letter too. Walk the unit with the tenant if they can attend. Ordinary wear is not a deduction. A hole, a missing appliance, and unpaid rent are different things. Write them on separate lines so the deposit math can be checked.
For a landlord, with the tenant present if possible. When: on or just after the day the tenant returns the keys.
Naming a state changes the note on the page. It does not add that state's required clauses, fees, or font rules. Papero does not invent statutes.
6 lines are still blank. You can still print. Write "not applicable" on a line that does not apply.
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Preview. This is the page that prints.
Move-Out Inspection
Parties
Condition
| Item | Change since move-in | Estimated cost if any |
|---|---|---|
Money
Signature
Landlord signature
Tenant signature
Date
Why this form exists, and what it will not do
Move-Out Inspection is for a landlord, with the tenant present if possible. The moment to use it: on or just after the day the tenant returns the keys. It sits in the Housing and rentals group on Papero. Applications, inspections, receipts, and letters for tenants and small landlords.
Fill it in this browser. Papero does not create an account, does not upload the answers, and does not keep a copy after you close the tab. When the preview looks right, print it or download a PDF. The PDF is built on your device. A blank download leaves the lines empty so someone else can fill them by hand.
Work through the page in order. The Parties section asks for Property address, Tenant names, Keys returned on, Forwarding address. The Condition section asks for Compared with move-in. The Money section asks for Unpaid rent or charges known today.
Property address. Unit included. Tenant names. Who is leaving. Keys returned on. The date.
Forwarding address. Where the deposit letter goes. Compared with move-in is a table with 12 rows and columns for Item, Change since move-in, Estimated cost if any. Only changes. Unpaid rent or charges known today. A figure, or 0. The deposit letter still has to follow your state's deadline.
People send this back, or refuse it, for ordinary reasons. You charge for ordinary wear. The move-in checklist is ignored. The tenant's forwarding address is blank. Read the finished page once as if you were the person receiving it. If a line would make you call back, fill that line.
Sign on the Landlord signature and Tenant signature and Date line. A typed name in the signature spot is weaker than ink on a printed page. Date it the day you sign, not the day you hope the other person signs.
What this page cannot do: This is not a lease, not a court filing, and not a city-mandated disclosure. Many cities add rent rules, just-cause eviction rules, and security-deposit deadlines on top of state law. Housing built before 1978 usually needs the federal lead-paint disclosure; this page does not replace that pamphlet or that signature. If a landlord hands you a portal or a paper packet, use theirs. Papero is not a law firm, not a government agency, and not the office that will accept or reject the paper.
State note for your state. Move-Out Inspection does not contain your state's required clauses, font size, language, or filing fee. Counties and cities inside your state sometimes add their own rule on top of the state. Before you rely on this for a lease, a school, a court, a bank, or an agency, compare it with the form that office publishes. If the office has no form, this template is a clear record of what you wrote and what you signed on this date.
After you print, use dark ink. Write "not applicable" on a line that does not apply, so a clerk does not treat a blank as a missing fact. Initial a correction beside the line. Do not cover a dollar amount with correction fluid. Each person who has a signature line signs their own name. One person cannot sign for another unless a statutory power of attorney, on the form that office accepts, already says so. Give the other party a copy the same day. On your copy, note the date and whether you handed it over, mailed it, or uploaded it to their portal. Attach copies of supporting papers, not your only original, unless the office demanded the original. Do not attach a Social Security card, a passport image, or a bank statement unless the recipient told you to, and then only in person or through their secure portal. Email is a common way those images are stolen. If the recipient is a government office, stop and use the form on that office's own site. Papero does not transmit this page, does not notarize it, and does not store it.
Keep a copy. Give the other party a copy. If you later change a fact, fill the form again and date the new copy. Do not scribble a second story into the margin of a page someone already signed. Write the date you handed it over, and how, on your own copy.
Before you rely on it
- You charge for ordinary wear.
- The move-in checklist is ignored.
- The tenant's forwarding address is blank.
This is not a lease, not a court filing, and not a city-mandated disclosure. Many cities add rent rules, just-cause eviction rules, and security-deposit deadlines on top of state law. Housing built before 1978 usually needs the federal lead-paint disclosure; this page does not replace that pamphlet or that signature. If a landlord hands you a portal or a paper packet, use theirs.
How to fill and print it
- Fill the lines. Type into the Move-Out Inspection in this browser. Write "not applicable" on a line that does not apply. What you type stays in this tab and is not uploaded.
- Check the preview. The boxed preview is the page that prints. Read it once as the person who will receive the paper.
- Print or download. Use Print, or download a filled PDF or a blank PDF. The file is built on your device.
More Housing and rentals forms
Questions
What is a Move-Out Inspection used for?
A move-out inspection compares the unit with the move-in notes and lists damage beyond ordinary wear.
Who should use this Move-Out Inspection?
It is for a landlord, with the tenant present if possible. Use it when on or just after the day the tenant returns the keys.
Does this Move-Out Inspection need a notary?
No. This Move-Out Inspection has no notary block. Sign the Landlord signature, Tenant signature, Date line in ink on the printed page if you are handing it to someone.
Will a Move-Out Inspection from Papero be accepted?
You charge for ordinary wear. This is not a lease, not a court filing, and not a city-mandated disclosure. Many cities add rent rules, just-cause eviction rules, and security-deposit deadlines on top of state law. Housing built before 1978 usually needs the federal lead-paint disclosure; this page does not replace that pamphlet or that signature. If a landlord hands you a portal or a paper packet, use theirs.
What gets a Move-Out Inspection sent back?
You charge for ordinary wear. The move-in checklist is ignored. The tenant's forwarding address is blank.