Vehicle Maintenance Log
A maintenance log is the owner's list of oil changes, tires, and repairs, with dates and mileage. Buyers and some warranties ask for it. It is not a warranty claim. Write the shop and the mileage from the receipt. A log rebuilt from memory the week you sell the car is obvious. Keep receipts with the log. If you do the work yourself, say so and keep the parts receipt.
For a vehicle owner. When: each time the vehicle is serviced.
Naming a state changes the note on the page. It does not add that state's required clauses, fees, or font rules. Papero does not invent statutes.
5 lines are still blank. You can still print. Write "not applicable" on a line that does not apply.
Leaving this page clears what you typed. Papero does not save it. On a shared computer, press Clear before you walk away.
Preview. This is the page that prints.
Vehicle Maintenance Log
Vehicle
Service
| Date | Mileage | Work | Shop |
|---|---|---|---|
Signature
Signature
Date
Why this form exists, and what it will not do
Vehicle Maintenance Log is for a vehicle owner. The moment to use it: each time the vehicle is serviced. It sits in the Vehicles group on Papero. Bills of sale and maintenance logs. The state title is what transfers the car.
Fill it in this browser. Papero does not create an account, does not upload the answers, and does not keep a copy after you close the tab. When the preview looks right, print it or download a PDF. The PDF is built on your device. A blank download leaves the lines empty so someone else can fill them by hand.
Work through the page in order. The Vehicle section asks for Year, make, model, VIN, Owner, Mileage now. The Service section asks for Records.
Year, make, model. The vehicle. VIN. VIN. Owner. Name.
Mileage now. The reading on the date of this log. Records is a table with 12 rows and columns for Date, Mileage, Work, Shop. One row per visit.
People send this back, or refuse it, for ordinary reasons. Mileage goes backward. Shop names are missing. The log is created the night before a sale. Read the finished page once as if you were the person receiving it. If a line would make you call back, fill that line.
Sign on the Signature and Date line. A typed name in the signature spot is weaker than ink on a printed page. Date it the day you sign, not the day you hope the other person signs.
What this page cannot do: The state title transfers the vehicle. This page does not. You still go to the motor vehicle office with the title, your ID, and whatever odometer disclosure that office requires. A bill of sale is supporting evidence of price and the parties, which many offices ask for in addition to the title. Papero is not a law firm, not a government agency, and not the office that will accept or reject the paper.
State note for your state. Vehicle Maintenance Log does not contain your state's required clauses, font size, language, or filing fee. Counties and cities inside your state sometimes add their own rule on top of the state. Before you rely on this for a lease, a school, a court, a bank, or an agency, compare it with the form that office publishes. If the office has no form, this template is a clear record of what you wrote and what you signed on this date.
After you print, use dark ink. Write "not applicable" on a line that does not apply, so a clerk does not treat a blank as a missing fact. Initial a correction beside the line. Do not cover a dollar amount with correction fluid. Each person who has a signature line signs their own name. One person cannot sign for another unless a statutory power of attorney, on the form that office accepts, already says so. Give the other party a copy the same day. On your copy, note the date and whether you handed it over, mailed it, or uploaded it to their portal. Attach copies of supporting papers, not your only original, unless the office demanded the original. Do not attach a Social Security card, a passport image, or a bank statement unless the recipient told you to, and then only in person or through their secure portal. Email is a common way those images are stolen. If the recipient is a government office, stop and use the form on that office's own site. Papero does not transmit this page, does not notarize it, and does not store it.
Keep a copy. Give the other party a copy. If you later change a fact, fill the form again and date the new copy. Do not scribble a second story into the margin of a page someone already signed. Write the date you handed it over, and how, on your own copy.
Before you rely on it
- Mileage goes backward.
- Shop names are missing.
- The log is created the night before a sale.
The state title transfers the vehicle. This page does not. You still go to the motor vehicle office with the title, your ID, and whatever odometer disclosure that office requires. A bill of sale is supporting evidence of price and the parties, which many offices ask for in addition to the title.
How to fill and print it
- Fill the lines. Type into the Vehicle Maintenance Log in this browser. Write "not applicable" on a line that does not apply. What you type stays in this tab and is not uploaded.
- Check the preview. The boxed preview is the page that prints. Read it once as the person who will receive the paper.
- Print or download. Use Print, or download a filled PDF or a blank PDF. The file is built on your device.
More Vehicles forms
Questions
What is a Vehicle Maintenance Log used for?
A maintenance log is the owner's list of oil changes, tires, and repairs, with dates and mileage.
Who should use this Vehicle Maintenance Log?
It is for a vehicle owner. Use it when each time the vehicle is serviced.
Does this Vehicle Maintenance Log need a notary?
No. This Vehicle Maintenance Log has no notary block. Sign the Signature, Date line in ink on the printed page if you are handing it to someone.
Will a Vehicle Maintenance Log from Papero be accepted?
Mileage goes backward. The state title transfers the vehicle. This page does not. You still go to the motor vehicle office with the title, your ID, and whatever odometer disclosure that office requires. A bill of sale is supporting evidence of price and the parties, which many offices ask for in addition to the title.
What gets a Vehicle Maintenance Log sent back?
Mileage goes backward. Shop names are missing. The log is created the night before a sale.